Special Events Policy / Application

Special Events are very important to the quality of life for the residents of Apex! Each approved event, no matter the size, must receive a special event permit.

How to Apply for a Special Event Permit

  1. Read the Special Events Policy (PDF).
  2. Contact the Special Events Coordinator if this is your first request for a special event at (919) 249-1138. They will determine whether or not a permit application should be submitted.
  3. If determined necessary, complete the Town of Apex Special Events Permit Application. All applications and related forms must be submitted to the Town of Apex no less than 60 days prior to the start of the event (co-sponsored events due by December 15th).
  4. Return the application, with a $25 non-refundable processing fee to: The Depot, Attn: Special Events Permit, PO Box 250, Apex, NC 27502 (You can also drop off in person at The Depot, 220 N. Salem Street)

Co-Sponsorship Requests

Special Event Organizers applying for co-sponsorship consideration by the Town of Apex must have their event approved by the Apex Town Council. Co-sponsorship requests must be submitted by December 15th of the calendar year prior to the year that the event will be held. The application will be reviewed by staff and presented to the Town Council for consideration.

Application Review

Once a Special Event Permit Application has been received, the application will be distributed to all associated departments for review. Based on these reviews the permit will be: 1) approved, 2) approved with conditions or 3) denied. The final determination will be provided in writing to the point of contact indicated on the application.


The payment of all fee(s), with the exception of hourly staffing costs, is required prior to issue of the final Special Event Permit. Examples of additional fees could include but are not limited to: tent permitting/inspection, or charges to cover the cost of road closure, Town staff support, sanitary station or waste container set up and removal.

All questions should be directed to Colleen Merays at The Depot by phone at (919) 249-1138 or email at colleen.merays@apexnc.org